What this page is for
See who is holding the company's money. For each person the page adds up what they held at the start of the period, the payments they hold, what they spent, money they took out of or paid into the bank, and money handed to or from them. The last column is their cash in hand.
Who can use it
See cash in hand (by default Admin, Finance and Viewer). Choosing the company account needs Choose the company account (Admin).
How to check someone's cash
- Choose the months and the currency and select Show.
- Read the Cash in hand column. A negative amount (in red) means the person has spent more than they held: the company owes them.
- Select a name to see every movement with a running balance.
How to choose the company account
- Open Company account above the table.
- Choose the person who stands for the company's own money (often a shared company login) and select Save.
Fields and columns
| Column | Meaning |
|---|---|
| Brought forward | Everything before the first month: the cash the person already held. |
| Payments held | Verified payments the person holds, on the day the money came in. Refunds paid back are negative. |
| Spent | Expenses the person paid (rejected expenses do not count). |
| Bank withdrawals / deposits | Money taken out of the bank (in) or paid into it (out). |
| Transfers in / out | Money handed to or from another person. |
| Cash in hand | Brought forward plus everything in the period. |
| Unassigned | Money nobody is recorded as holding. |
Statuses and automation
- A payment is held by its holder, else the person who collected it, else the booking's holder or collector.
- Settling an expense records a transfer from the person who settled it to the person who paid, so both balances stay right.
- With a company account chosen, someone else's bank withdrawal comes out of the company account and their deposit goes into it.
- Only people with money to account for are listed.
Settings that change this page
Company account (on this page), your display currency, and which modules are on: Banking and Staff transfers add their columns.
FAQs
Why does the cash not start at zero each month? Cash carries over: what someone held at the end of last month they still hold now, until they hand it over or pay it in.
How do I move money between people? Record a transfer under Transfers.
Troubleshooting
| Problem | What to do |
|---|---|
| Money shows as Unassigned | Open Unassigned and give each payment a holder. |
| A person's cash looks wrong | Open their name and check each movement; fix the payment, expense, bank entry or transfer it comes from. |