What this page is for
Check one person's cash line by line: what they held at the start, every payment, expense, bank entry and transfer in the period, and the balance after each one. Choose the months in Period; the statement runs from the first to the last chosen month, because each balance carries on from the one before.
Who can use it
See cash in hand (by default Admin, Finance and Viewer). Changing a payment's holder needs Change who holds a payment (Admin and Finance).
How to change who holds a payment
- Find the payment in the list.
- In the Holder column choose the person who now has the money, or Unassigned.
- Select Change. The change is kept in the holder history at the bottom of the page.
Fields and columns
| Column | Meaning |
|---|---|
| Date | The day the money moved. |
| Type | Payment, expense, bank withdrawal or deposit, transfer in or out. |
| Detail | The booking, expense or entry it comes from; select it to open it. Amounts in another currency show their original amount underneath. |
| Amount | In (positive) or out (negative), in the chosen currency. |
| Balance | The person's cash after this movement. |
Statuses and automation
- Changing a holder moves the payment out of one person's cash and into another's. Use it to correct a holder; when money is handed over, record a transfer instead.
- A change is refused when the payment's month is locked in profit and loss.
Settings that change this page
The system currency (base currency under Settings).
FAQs
Which currency are the amounts in? Always the system currency (the base currency under Settings). Amounts recorded in another currency are converted at the exchange rate of their month. An amount whose month has no rate is left out and a warning with a link to Exchange rates appears; currencies are never added together or shown as separate totals.
Who is in the Unassigned row? Every amount with no person recorded, the Unassigned holder used for unpaid bookings, and people who are not members of your organisation (for example someone only known from imported data). They are added up in one row, so the per-person figures always add up to the total. People who left keep their own name.
Why is older money missing? If Track who holds money from is set under Settings, records dated before it are ignored here (the page says "Counting from ..."). Revenue and profit reports still count everything.
What is the difference between changing the holder and a transfer? Changing the holder says the payment was always held by someone else. A transfer says the money changed hands on a date.
Troubleshooting
| Problem | What to do |
|---|---|
| The Holder column is missing | Your role needs Change who holds a payment. |
| A change is refused | The month is locked. Unlock it under Profit and loss first. |