What this page is for
Everything you owe: vendors' bills and payments due to property owners. The table at the top shows what is still owed by how late it is.
Who can use it
See bills to pay (by default Admin, Finance and Viewer). Enter and change bills and Record payments and payment runs (Admin, Finance).
How to pay several bills at once
- Tick the bills, choose the day to pay and select Make a payment run of the ticked bills.
- If your approval rules need it, the run waits for approval.
- Open the run and select Pay every bill in full.
Fields and columns
| Column | Meaning |
|---|---|
| Bill | Its number (BILL-...), kind and what it is for. |
| Due | Red when it is past. |
| Still owed | The amount less what has been paid. |
| Status | Waiting for approval, To pay, Partly paid, Paid, Rejected or Cancelled. |
Statuses and automation
- When a maintenance job is completed, each vendor's costs on it become a bill to pay, due on the vendor's terms.
- When an owner balance is finalised, the amount due to the owner becomes a bill. Paying it here also records the payment on the owner balance, and the other way round.
- A payment run is in one currency.
Settings that change this page
Module settings: Ageing columns (days late). Approval rules for Bills to pay and Payment runs.
FAQs
Why is a bill waiting for approval? An approval rule covers bills of that amount.
Troubleshooting
| Problem | What to do |
|---|---|
| A bill cannot be ticked | Only bills ready to pay can go in a run. |
| The run is refused | Choose bills in the same currency. |